Special Housing Assistant -MH
Over all departmental office management.
Ensure timely processing and accurate documentation of Property work orders, purchase orders/check requests, time sheets, etc.
Assist with the development and maintenance of the department database.
Prepare reports from database (e.
g.
monthly payroll allocation reports, project expenditure reports).
Provide liaison with Accounting and other Departments.
Maintenance and organization of departmental files.
Evaluate purchase options for best buy of department office supplies, equipment and services.
Process orders for department equipment and supplies.
Maintain insurance records of vendors used by department.
Process and coordinate vehicle and real property insurance claims.
Assist in preparation of department written procedures.
Train staff on systems to gain needed proficiency to do their jobs effectively.
Identify and address safety hazards in the office environment.
Perform other duties and projects as assigned by the Property Director.
Demonstrated ability to work effectively and collaboratively with a culturally diverse staff.
Professional documentation and communication skills, as well as demonstrated organizational skills.
Ability to work efficiently while maintaining accuracy and quality.
Demonstrated ability to collaboratively while handling multiple responsibilities in a fast paced and challenging environment.
Demonstrated ability to work independently and with in a team context.
Ability to be flexible.
Filemaker Pro software experience a plus but will train Strong organizational, typing, interpersonal and verbal / written communication skills.
Demonstrated proficiency in MS Word and Excel.
.
Collaborate with various departments and team members to successfully execute various accounting tasks.
Maintain company ledgers and daily financial transactions.
Identify discrepancies in ledgers and accounts, tracking them to the source and correcting them.
Create daily reports for management and team members.
Reconcile invoices and identify discrepancies Create and update expense reports Process reimbursement forms Enter financial transactions into internal databases Check spreadsheets for accuracy Maintain digital and physical financial records Participate in quarterly and annual audits Complete transfer of One Site software data to Resmansoftware or other data applications Provide liaison with Accounting and other Departments.
Maintenance and organization of departmental files.
Train staff on systems to gain needed proficiency to do their jobs effectively.
Demonstrated ability to work effectively and collaboratively with a culturally diverse staff.
Ability to work efficiently while maintaining accuracy and quality.
Demonstrated ability to collaborate while handling multiple responsibilities in a fast paced and challenging environment.
Demonstrated proficiency in MS Word, Excel and Google Perform other duties and projects as assigned by the Director of Housing Other details Job Family Admin Assistant II Job Function 5A Pay Type Hourly Apply Now Recommended Skills Auditing Claim Processing Communication Coordinating Cultural Diversity Databases Estimated Salary: $20 to $28 per hour based on qualifications.
Ensure timely processing and accurate documentation of Property work orders, purchase orders/check requests, time sheets, etc.
Assist with the development and maintenance of the department database.
Prepare reports from database (e.
g.
monthly payroll allocation reports, project expenditure reports).
Provide liaison with Accounting and other Departments.
Maintenance and organization of departmental files.
Evaluate purchase options for best buy of department office supplies, equipment and services.
Process orders for department equipment and supplies.
Maintain insurance records of vendors used by department.
Process and coordinate vehicle and real property insurance claims.
Assist in preparation of department written procedures.
Train staff on systems to gain needed proficiency to do their jobs effectively.
Identify and address safety hazards in the office environment.
Perform other duties and projects as assigned by the Property Director.
Demonstrated ability to work effectively and collaboratively with a culturally diverse staff.
Professional documentation and communication skills, as well as demonstrated organizational skills.
Ability to work efficiently while maintaining accuracy and quality.
Demonstrated ability to collaboratively while handling multiple responsibilities in a fast paced and challenging environment.
Demonstrated ability to work independently and with in a team context.
Ability to be flexible.
Filemaker Pro software experience a plus but will train Strong organizational, typing, interpersonal and verbal / written communication skills.
Demonstrated proficiency in MS Word and Excel.
.
Collaborate with various departments and team members to successfully execute various accounting tasks.
Maintain company ledgers and daily financial transactions.
Identify discrepancies in ledgers and accounts, tracking them to the source and correcting them.
Create daily reports for management and team members.
Reconcile invoices and identify discrepancies Create and update expense reports Process reimbursement forms Enter financial transactions into internal databases Check spreadsheets for accuracy Maintain digital and physical financial records Participate in quarterly and annual audits Complete transfer of One Site software data to Resmansoftware or other data applications Provide liaison with Accounting and other Departments.
Maintenance and organization of departmental files.
Train staff on systems to gain needed proficiency to do their jobs effectively.
Demonstrated ability to work effectively and collaboratively with a culturally diverse staff.
Ability to work efficiently while maintaining accuracy and quality.
Demonstrated ability to collaborate while handling multiple responsibilities in a fast paced and challenging environment.
Demonstrated proficiency in MS Word, Excel and Google Perform other duties and projects as assigned by the Director of Housing Other details Job Family Admin Assistant II Job Function 5A Pay Type Hourly Apply Now Recommended Skills Auditing Claim Processing Communication Coordinating Cultural Diversity Databases Estimated Salary: $20 to $28 per hour based on qualifications.
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